Collection · Extensions

Planning your extension

Thirteen stages, from a first cost per square metre to the final account, in the order an extension actually happens.

13 stages · 34 notes · 3h 47m of reading

  1. 01

    Work out what it costs and what it returns

    Extensions are priced per square metre until they are not: the kitchen, the glazing and the groundworks are what move the number. Start from a rate, then add the things a rate never includes.

    Do it Cost indexEstimate builder

    Before the next stageA cost per square metre you believe, and an all-in figure with the extras in it.

  2. 02

    Find out what you are allowed to build

    Before a drawing is worth paying for, find out whether the work falls under permitted development or needs a planning application, and whether anything on your postcode takes those rights away. A conservation area, an Article 4 direction, a listed building or a flat rather than a house all change the answer.

    Do it Area checker

    Before the next stageYou know which route you are on: permitted development, or a planning application.

  3. 03

    Get it in writing from the council

    Permitted development is not a permission, it is the absence of one, and nobody has confirmed anything. A lawful development certificate is the council saying in writing that what you propose is lawful. It costs a fraction of a planning application and it is what a buyer's solicitor asks for years later.

    Before the next stageEither a lawful development certificate applied for, or a planning application submitted.

  4. 04

    Get someone to draw it

    Architect, architectural technologist or draughtsman, depending on how much design you need as opposed to accurate drawings. You need two sets in the end: planning drawings to get permission, and building regulations drawings that a builder can price and build from. They are not the same, and being quoted from planning drawings is how prices move later.

    Before the next stageDrawings good enough to apply with, and a clear idea of who is producing the building regulations set.

  5. 05

    Get the structure designed

    If anything is being removed, opened up or carried, a structural engineer sizes the beams and specifies the padstones and foundations. Do this before you go out to quote, not after. A builder pricing without calculations is guessing, and the guess is always corrected upwards once the steel schedule appears.

    Before the next stageStructural calculations and a steel schedule, so every builder prices the same thing.

  6. 06

    Notify building control

    Foundations, drainage, insulation and structural openings are all inspected. Book the inspections into the programme rather than treating them as interruptions to it.

    Before the next stageAn application in, and the inspection stages in the programme.

  7. 07

    Serve party wall notices

    Extension foundations usually trigger section 6 because they are dug within three metres of the neighbour and deeper than theirs. If you are also building at the boundary, that is a second notice under section 1. Both are a month, and they run from receipt.

    Do it Party wall checkParty wall notice template

    Before the next stageNotices served, and consent or an award in hand before the digger arrives.

  8. 08

    Put a real number on it

    Build the budget from measured figures rather than a hope, and add a contingency you genuinely intend to spend. Check the VAT position while you are here: most work is 20%, but an empty home, a conversion or energy saving materials are not, and on a whole house that is thousands.

    Do it Cost indexEstimate builderVAT checker

    Before the next stageA cost range you believe, a contingency, and the VAT rate settled.

  9. 09

    Get comparable quotes

    Three quotes against the same drawings, the same specification and the same list of what is excluded. Quotes that price different scopes are not comparable however neat the totals look, and the cheapest is usually the one that left something out.

    Do it Quote comparisonSupplier shortlist

    Before the next stageAt least three like-for-like quotes, with exclusions in writing.

  10. 10

    Instruct the builder in writing

    A contract, a payment schedule tied to stages of work rather than dates, a retention held back, and a start date. A deposit should cover materials the builder has to buy up front, not their cash flow. Everything agreed in the kitchen and never written down is the thing that is argued about in month four.

    Do it Build plan and stage payments

    Before the next stageA signed contract, a stage payment schedule, and a start date.

  11. 11

    Set the site up, and tell the neighbours

    Scaffold, skip, where the materials land, whether the pavement or a parking bay is affected, and a licence from the council for any of it that sits on the highway. Tell the neighbours before the first lorry rather than after. It costs an evening and it prevents most of the complaints that stop a job.

    Do it Letter to the neighbours

    Before the next stageScaffold and skip booked, licences applied for, neighbours told.

  12. 12

    Run it while it runs

    Keep a site diary, take photographs at every stage that will be covered up, pay against work actually done rather than time elapsed, and put variations in writing before they happen rather than arguing about them after.

    Do it Budget tracker

    Before the next stageA written record, and payments that match the work on the ground.

  13. 13

    Finish it properly

    Practical completion is not the end. Agree the snagging list in writing, hold the retention until the items are genuinely done, get the completion certificate from building control, and collect the guarantees and certificates. The certificate is the piece of paper a buyer's solicitor will ask for.

    Do it Snagging listRetention releaseDefective work letter

    Before the next stageSnagging closed, completion certificate issued, retention released, paperwork filed.